Intro to Surplus Property for State Agencies
Eligible entities such as other Texas state agencies, political subdivisions, and approved non-profit assistance organizations may contact the agency offering the property to arrange a transfer at a price approved by TFC.
Property Available for Transfer to State Agencies, Political Subdivisions & Approved Assistance Organizations
Assistance Organization Eligibility
Chapter 2175.001 of the Texas Government Code
identifies the types of assistance organizations that are eligible to
participate in the Surplus Property Program. Assistance organizations
interested in obtaining surplus property are required to apply for program
eligibility with TFC. If TFC approves your application, you will be eligible
to receive property from all state agencies. For questions regarding eligibility
or the application process, please contact us at firstname.lastname@example.org
or (512) 463-4908.
Please complete the Application for Assistance Organizations form and submit
it, along with the requested documentation by mail to Texas Facilities Commission, State Surplus Property Program, Attn: Assistance Organizations, P.O. Box 13047, Austin, Texas 78711-3047.
Application for Assistance Organizations (updated 7/2016)
State Agency Forms
Auction Request Form
Bill of Lading Form
City of Austin Bill of Lading Form
Certificate of Acquisition Form (for transfers to political subdivisions & approved assistance organizations)
Donation in Lieu of Abandonment Form (for TFC-approved donations of property outside the 10-day advertisement period)
Summary of Local Sale Form
State Agency Services
Services We Offer to State Agencies
Special Note Regarding Data Processing Equipment (Computers)
- Assistance with the disposal process
- Surplus property pick up for agencies, in the Austin area, with no agency fleet vehicles.
- State employees can obtain property for official use with the approval of their property manager. Talk to a storefront employee for more details.
- State agencies can schedule a pick up or obtain an estimate for services by emailing the State Surplus Property program at email@example.com.
TFC may accept surplus computer peripherals
including monitors, keyboard, and mice. However, TFC cannot accept surplus data processing equipment, including CPUs, laptops and servers. Pursuant to Texas Government Code § 2175.905
, if disposal of a state agency’s surplus or salvage data processing equipment is not made under Section 2175.184 (direct transfer during the SPA advertisement period), then the state agency shall transfer the equipment to one of the following:
- a school district or open-enrollment charter school in this state;
- an assistance organization specified by the school district; or
- the Texas Department of Criminal Justice’s Computer Recovery Program. This program, managed by TDCJ’s Texas Correctional Industries division, allows state agencies to send surplus or salvage data processing equipment to TDCJ to be refurbished or recycled. Please see TDCJ’s website for the necessary forms and instructions for submitting property to the Computer Recovery Program.
Please note that per Texas Government Code § 2175, data processing equipment is NOT exempt from the requirement to advertise it as surplus before proceeding with disposal through TDCJ. All state agency surplus property, unless specifically exempted by law, MUST be advertised for direct transfer before that item may be submitted to TFC or TDCJ for final disposal.
Transfer of DPS Equipment to County or Municipal Law Enforcement Agency
Chapter 2175.308 of the Texas Government Code allows for transfers of surplus Texas Department of Public Safety (DPS) vehicles and equipment to certain eligible municipal and county law enforcement agencies (LEA). To be eligible, the LEA must be located in an economically disadvantaged area* of the state, and must provide sufficient information for TFC to determine that the state's efforts to secure this state's international border and combat transnational crime will sufficiently benefit from the transfer. A law enforcement agency that receives surplus property under this program may not sell the property before the second anniversary of the date the property is received.
To apply, please download and complete an LEA Application for DPS Equipment. Completed applications should be emailed to firstname.lastname@example.org or faxed to 512-236-6173.
*NOTE: "Economically disadvantaged area" is defined as a county, when compared to other counties in the State, that has (1) below average per capita taxable property value; (2) below average per capita income; and (3) above average unemployment. A current list of counties that meet the criteria to be considered economically disadvantaged for this program’s purposes, can be found here. A municipality is considered economically disadvantaged if the majority of the municipality is located in an economically disadvantaged county. If a municipality is located in a county that TFC has determined is not economically disadvantaged per the criteria above, then, using a supplemental form, a municipality may request an exception that includes sufficient data for TFC to confirm that it meets all three criteria for economically disadvantaged when compared to state averages.